Chapter 8
Village Fiscal Calendar
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In this chapter
Annual Calendar #
Month-by-month deadlines for village fiscal officers. Dates are based on ORC requirements. Confirm with your county auditor for local variations.
January
- Fiscal year begins January 1.
- Certificate of year-end balances due January 30 ORC 5705.36.
- Temporary appropriation resolution if permanent appropriations not yet adopted ORC 5705.38(A).
- W-2 distribution due January 31.
- 1099 distribution due January 31.
- Organizational meeting in odd-numbered years. Elect president pro tempore ORC 731.10.
- Fourth-quarter tax filings from the prior year.
February
- Annual financial report preparation.
- OPERS annual reconciliation.
- Municipal income tax returns begin arriving.
March
- Annual Financial Report due to AOS by March 1 for non-GAAP entities (Hinkle System) ORC 117.38.
- Permanent appropriation ordinance should be adopted.
- First-quarter payroll tax filings due.
April
- April 1 is the hard deadline for permanent appropriations if temporary appropriations were used ORC 5705.38(A).
- Review spending against appropriations.
- Second-quarter payroll tax filings.
May
- Primary election in odd-numbered years.
- Review insurance coverage.
June
- Mid-year financial review.
- Begin preparing next year's tax budget.
July
- Tax budget due. Council adopts by July 15 ORC 5705.28. Filed with county auditor by July 20 ORC 5705.30.
- Third-quarter payroll tax prep.
- Workers' comp true-up.
August
- County budget commission meets (first Monday) ORC 5705.27. Reviews tax budgets. Must complete by September 1.
September
- Budget commission issues certificate of estimated resources.
- County auditor certifies tax rates.
- Begin planning next year's appropriations.
October
- Resolution accepting amounts and rates due to county auditor by October 1 ORC 5705.34-5705.35.
- Begin drafting appropriation ordinance.
November
- General election in odd-numbered years.
- Transition materials for outgoing officials.
- Year-end financial planning.
December
- Final appropriation amendments.
- Year-end close. Reconcile accounts, verify fund balances, post all receipts and expenditures.
- Encumber outstanding purchase orders.
- Prepare for W-2 and 1099 processing.
- Council may pass temporary appropriation for January.
Recurring Monthly
- Bank reconciliation.
- Fund balance review and report to council.
- OPERS contribution remittance.
- Payroll processing.
Recurring Quarterly
- Federal payroll tax filings (Form 941).
- State withholding tax filings.
- OPERS quarterly reconciliation.
Recurring As Needed
- Supplemental appropriations.
- Amended certificates.
- Interfund transfers.
- Bond issuance and retirement.
- Grant applications and reporting.
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Updated annually to reflect current-year dates and legislative changes.
Each event includes what is due, who is responsible, the ORC section, and a link to the manual.
Key Deadlines Quick Reference #
| Deadline | What | Who | ORC |
|---|---|---|---|
| Jan 30 | Certificate of year-end balances | Fiscal Officer | 5705.36 |
| Jan 31 | W-2 and 1099 distribution | Fiscal Officer | Federal |
| Mar 1 | Annual Financial Report to AOS | Fiscal Officer | 117.38 |
| Apr 1 | Permanent appropriations deadline | Council | 5705.38(A) |
| Jul 15 | Tax budget adopted by council | Council | 5705.28 |
| Jul 20 | Tax budget filed with county auditor | Fiscal Officer | 5705.30 |
| Sep 1 | Budget commission completes work | County | 5705.27 |
| Oct 1 | Resolution accepting amounts and rates | Council | 5705.34 |
| Dec 31 | Fiscal year ends | All | -- |
Verify all dates against current ORC and county-specific requirements. Some dates have "on or before" language. County auditor offices may have local deadlines.